Last Updated: 1 November 2025
Icarus Badminton Club (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This privacy policy outlines how we collect, use, and protect your information when you interact with us, including through our website (https://icarusbadminton.club) and during your membership or participation in club activities.
1. Who We Are
Icarus Badminton Club is a community badminton club based in Hitchin and affiliated with Badminton England. We provide weekly club sessions, coaching, and opportunities for competitive play in local leagues.
2. What Information We Collect
We collect personal data directly from you when you:
- Submit an enquiry or complete the Join or Visitor registration forms on our website;
- Become a member of the club;
- Contact us via email or speak to us during sessions.
The types of data we may collect include:
- Full Name
- Date of Birth
- Email Address
- Playing ability and experience
- Responses to questions about past club or league play
- How you heard about us
- Any additional comments you provide
We do not use cookies, analytics, or third-party tracking tools on our website. No login is required to use our website.
3. Why We Collect Your Data
We collect your information for the following purposes:
- To manage your club attendance as a visitor;
- To assess your suitability for club membership;
- To register members with Badminton England (mandatory for insurance cover and league play);
- To communicate with you about club activities, sessions, and membership;
- To manage court bookings and ensure appropriate numbers at sessions;
- To maintain accurate club records and support club administration.
We will only collect data that is necessary for these purposes and in accordance with the UK General Data Protection Regulation (UK GDPR).
4. Lawful Basis for Processing
Our lawful bases under UK GDPR include:
- Consent: You voluntarily submit your details via our forms;
- Contractual necessity: Required to process your membership and participation in the club;
- Legitimate interests: To administer the club efficiently and safely;
- Legal obligation: To comply with Badminton England’s requirements and our constitution.
5. Who We Share Your Data With
We only share necessary personal information with:
- Badminton England: for member registration and insurance purposes;
- Committee Members: who require access to your data to run the club (e.g. for registration, payments, or organising games).
We never sell or rent your personal data to third parties.
6. How We Store and Protect Your Data
- Membership and visitor details are stored in secure digital files accessible only to committee members.
- We maintain access controls and use secure platforms (e.g. OneDrive, Badminton England portal).
- Financial records are held securely by the Treasurer in line with our Constitution.
Your data is retained for the duration of your membership and up to 12 months after cancellation, unless required longer for legal or financial record-keeping.
7. Your Rights
Under data protection law, you have the right to:
- Access your data
- Correct inaccurate or incomplete data
- Request deletion (where applicable)
- Object to or restrict processing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise these rights, please contact our Secretary at secretary@icarusbadminton.club.
8. Contact Us
If you have any questions about this privacy policy or how we handle your data, please contact:
Club Secretary
Email: secretary@icarusbadminton.club
9. Changes to This Policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.